Easy Auctions Tracker Review

easy auctions tracker review

I am usually giddy with excitement the night before a thrifting trip. I love the anticipation of finding what might be my next great eBay sale. I don’t mind measuring, steaming, or photographing my items either, since I’ve usually got a great podcast playing during all of that. <Moment of silence to mourn the end of Serial.>

I do not love bookkeeping.

Personally, I’m happy with just seeing my Paypal account grow. I don’t really have a huge desire to see every little penny accounted for. When I was first getting started on eBay, the thought of having to keep up with all my income and expenses for tax purposes was daunting.

That was before I tried Easy Auctions Tracker.

Oh my goodness. Easy Auctions Tracker is such a godsend for eBay sellers! It was very clearly designed by a fellow eBay seller, because it has everything you need to keep track of all the information relevant to an eBay business. I’ve used both Outright (aka GoDaddy Bookkeeping) and Easy Auctions Tracker, and I have decided that the latter meets my needs so much better than the former. (And it’s cheaper!)

I could probably go on and on about how much I love this little spreadsheet, but I’ll list my top reasons below:

It has been tested and certified by eBay.

I was a little leery of using something other than Outright, since that’s the program that’s so often recommended by fellow eBay sellers, and I didn’t want to spend money on a product that wasn’t going to work properly. However, knowing that Easy Auctions Tracker has been tested and certified by eBay calmed my worries about its utility.

It imports your data with one click.

Whenever you open the spreadsheet, you can click one button to import sales, shipping charges, shipping costs, eBay fees, and Paypal fees, among other things. (Make sure you do this at least once every three months– it can only import the last 90 days of data.) It just doesn’t get easier than that.

There’s a sheet for inventory tracking.

This is really where Easy Auctions Tracker outperforms Outright. While I liked how I could link my PayPal card to Outright to keep up with expenses, I was at a loss when it came to categorizing my thrift store trips. You can’t count inventory as an expense until it sells, so how are you supposed to categorize it in the meantime? It was really throwing off my calculations. Easy Auctions Tracker has an inventory sheet that allows you to put in each item that you have on hand and how much you paid for it. You can even set it up to automatically pull your cost from the inventory sheet, so that when the spreadsheet imports your sales from eBay, the COGS ends up right where it should be. Genius! (And how on earth does Outright not have that function?!)

The “Profit & Loss” sheet is the perfect summary of sales and expenses.

It has everything you need and nothing you don’t! You can see a screenshot of my December 2014 Profit and Loss on this post.

Their customer service is out of this world.

I was having some serious technical issues on my end when I first downloaded the spreadsheet. It had nothing to do with the spreadsheet and everything to do with my horribly old computer. (We have a new one now!) I had to email Easy Auctions Tracker support several times, and they always returned my emails super quickly and professionally.

The only thing I wish I could change about the software would be for it to be web-based. Since it’s not, you have to make sure you back up your data very frequently. However, that minor inconvenience is totally overshadowed by how great the program is as a whole.

If you are looking for a way to track your eBay income and expenses, I wholeheartedly recommend Easy Auctions Tracker!


Here’s the part where I let you know that those are affiliate links. If you click on them and purchase Easy Auctions Tracker for yourself, I will receive $5, with no extra cost to you. (Thanks!!) If, however, you are allergic to affiliate links, you are free to Google “easy auctions tracker” and get to the website that way.

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17 thoughts on “Easy Auctions Tracker Review

  1. Just an FYI, you’re allowed to write off inventory at point of purchase and don’t have to wait for it to sell. If you do this, you can’t do an average cost of goods. You don’t have to have an inventory system unless you’re grossing $1,000,000 annually. I just write everything off when I buy it as “cost of goods.” It’s a decision between “do I want to pay more taxes now or later.” When I do have a sale, I can’t subtract out a cost of the item or else I’d be double counting since I’ve already claimed it as an expense!

    I understand using a program like this though. It’s simple, works with software we all know and love (excel), and doesn’t seem as demanding as Outright/GoDaddy Bookkeeping. Plus, although I love their service, I don’t love their stand on a lot of internet law.

    Anywho, really solid review, and I love that there’s other options out there that go for utility over all the bells and whistles.

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    • See, this is why I’m so glad I’m a part of the reseller blogging community–there’s always someone who knows more than I do! 🙂 So, if you write off all your inventory purchases as COGS, do you just subtract the cost of those that are still on hand from the total amount of inventory purchased when you’re filling out the COGS line on your Schedule C at the end of the year? (Is that what you meany by “do I want to pay more taxes now or later”?)

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      • OK, let me try again. First, I’m not an accountant! Just trying to help explain what I mean….

        If I understand your method, you keep track of purchases and quantity, so you have an average cost X per item. You can then figure at the end of the year that you sold y items, so x*y = your COGS.

        For me, I don’t keep track of inventory. I just take the expense as I spend it, regardless of amount. Then on the back end, I don’t have a COGS to subract out. Theoretically, I could not buy any inventory and not have a COGS on my schedule C.

        I do not subtract out whatever inventory is on hand at the end of the year. Looking at the Schedule C, I would put $0 for Inventory at beginning. This means that I can sell stuff that I bought last year, but I don’t get to claim their purchase price as an exemption since I already did the previous year.

        The other benefit of this is I don’t have to re-calculate anything I end up re-donating or that gets returned. I just throw it in the donation bin since I’ve already claimed it as a business expense.

        So I’m saying “Tax me later on all the profits” vs averaging it out over each item.

        I know I’m all over the place here and there’s some good rambling going on, so please let me know if this makes any sense! I’ve already read through this response 3 times and edited heavily each time!

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    • From the IRS doc: ” Under this accounting method, inventory costs for raw materials purchased for use in producing finished goods and merchandise purchased for resale are deductible in the year the finished goods or merchandise are sold.”

      To me, if you have items that you purchased in November 2014, and they don’t sell until April 2015, you cannot take the purchase cost as an expense for 2014. So unless I’m misunderstanding, I don’t think you can just automatically take inventory as an expense at time of purchase.

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      • Nate, you make a great point. I’m now re-thinking how I’ve been doing this. I guess I’m not sure how much I need to worry about. So for your example, I’m buying the item in Nov, taking the benefit for 2014 taxes, and then if they sell in 2015, I’d pay taxes on the entirety of the sale (not taking out a cost of the item). The more I think about it though, the more I feel like I’m wrong since I know the IRS does NOT want to give you a tax break now on future earnings. They’d much rather it the other way! If it makes you feel any better, this is probably a difference of a few hundred dollars total so I don’t think it would make or break anything! Definitely something to think about if I keep growing my business though!

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  2. This is my 4th year using Easy Auctions Tracker and I love it. But I do as Chris and just keep a tally of my purchases/cogs as I buy them. I don’t enter this information into the EAT as it’s harder to keep track that way. So I leave it blank and just subtract my cogs from the EAT totals at the end of the year. Much easier that way.

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  3. Erica,

    Thanks for this review! I went ahead and purchased the full version using your link!

    I can’t wait to dig into this software. I currently use Inventory for Amazon sales, but I’ve been looking for something for eBay since I plan to sell more there this year. This is just what I needed since my spreadsheet doesn’t do half of this! 🙂

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  9. First I wanted to say that I just found your blog and I love it! I started eBaying in college just to make some extra cash, but now I’ve been slowly moving to full time, and the tips in your posts are a huge help! Your review was really informative and I’m definitely planning on trying out this software 🙂

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